Exhibitor move-in schedule

ATTENTION EXHIBITORS: Work Truck Show exhibitors and booth staff MUST register for the event. Exhibitors now have ONE Exhibitor ID and password for access to Map Your Show and CompuSystems tools. If you didn't receive an email with your credentials, please contact Sarah Kindinger, NTEA event sales manager, at sarah@ntea.com or 248-479-8919.

Please note: the Indianapolis Zoo will serve as the Marshalling Yard
1200 W. Washington St.
Indianapolis, IN 46222

Marshalling yard days and hours:

INBOUND
Sun., March 4, 2018           6 a.m.3 p.m.
Mon., March 5, 2018          6 a.m.–3 p.m.
Tues., March 6, 2018          6 a.m.–3 p.m.
Wed., March 7, 2018           6 a.m.–3 p.m.

OUTBOUND
Fri., March 9, 2018              9 a.m.-7 p.m.
*Sat., March 10, 2018         6 a.m.–noon
*Due to the 10K Race on Saturday, March 10, 2018, all carriers must check in direct at the Indiana Convention Center Loading Docks between the hours of 6 a.m. and noon.

Check-in/move-in schedule

See floor plan for your booth’s color designation as it relates to the check-in time. Please keep in mind your schedule when booking your room. Call 317-262-8191, Monday-Friday, 8:30 a.m.-5 p.m. EST or book online. Act early to take advantage of discounted rates.

Sunday, March 4, 2018

6 a.m. Yellow (move-in begins at 8 a.m.)
10 a.m. Green (move-in begins at 12:30 p.m.)

Monday, March 5, 2018
6 a.m.        Blue (move-in begins at 8 a.m.)
10 a.m.      Magenta (move-in begins at 12:30 p.m.)
2 p.m.        Orange (move-in begins at 3 p.m.)

Tuesday, March 6, 2018
8 a.m.–2 p.m.  EXHIBITOR MOVE-IN
                            No vehicles
                            White/No color

Wednesday, March 7, 2018
8 a.m.–10 a.m. EXHIBITOR MOVE-IN
                             Hand carry items and exhibit touch-up
10 a.m.–5 p.m. TRADE SHOW OPEN

Thursday, March 8, 2018
10 a.m.–5 p.m. TRADE SHOW OPEN

Friday, March 9, 2018
9 a.m.–noon TRADE SHOW OPEN
noon–7 p.m. EXHIBITOR MOVE-OUT

Saturday, March 10, 2018
8 a.m.–2 p.m. EXHIBITOR MOVE-OUT

Due to Work Truck Show logistics, any booth 300 square feet or larger displaying vehicles or heavy equipment has been assigned a check-in time at some point on March 4–5, 2018. The schedule above targets check-in time waves to accommodate set-up of these larger displays. Use the trade show floor plan to identify your booth number and
corresponding color on the check-in schedule.

If you plan to display a vehicle or heavy equipment and your exhibit space is less than 300 square feet, you must notify Freeman so a target check-in time can be assigned. All other exhibitors occupying less than 300 square feet and not displaying a vehicle or heavy equipment move in 8 a.m.–2 p.m., Tuesday, March 6, 2018.

If Freeman does not receive notification of said equipment/vehicle(s), there is no guarantee they will be moved to your booth. Exhibitors are required to strictly adhere to this schedule. If an exhibitor’s non-targeted move-in requires moving, dismantling, etc. of previously installed displays or display materials, exhibitor will be charged applicable labor and material fees.

MORE KEY INFORMATION FOR EXHIBITORS

The links below provide additional important information for Work Truck Show exhibitors:
WTS18 target move in
(Adobe PDF File)